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Ronda Reno Historical Consulting, Historic Marketing, Tourism & Event Planning
State of Georgia

Effective Date: 01 January 2026

These Terms and Conditions (“Terms”) govern all services provided by Ronda Reno Historical Consulting, Historic Marketing, Tourism & Event Planning (“Consultant”) to the undersigned client (“Client”). Engagement of services constitutes acceptance of these Terms.

1. Scope of Services

Services may include, but are not limited to:

• Historical research, interpretation, and consulting

• Heritage tourism development and planning

• Event planning, coordination, and management

• Living-history programming and educational events

• Marketing, branding, content creation, and promotion

• Community engagement, festival planning, and tourism strategy

Specific services, timelines, deliverables, and fees will be defined in a written proposal, agreement, or invoice.

2. Client Responsibilities

The Client agrees to:

• Provide accurate, timely information, approvals, and materials

• Secure required permits, permissions, and site access unless otherwise agreed

• Comply with all applicable Georgia state laws, county and municipal ordinances, and venue rules

• Designate one authorized point of contact

Delays caused by the Client may result in schedule changes or additional fees.

3. Fees, Deposits, and Payment Terms

• Fees are outlined in writing prior to the start of work

• A non-refundable deposit or retainer may be required

• Payment is due per the agreed schedule

• Late payments may result in suspension of services

Returned checks or failed electronic payments may incur additional fees as allowed under Georgia law.

4. Expenses & Reimbursements

The Client is responsible for pre-approved project expenses, which may include:

• Travel, lodging, and meals

• Printing, signage, permits, and insurance riders

• Vendor, performer, or demonstrator costs

Expenses are due upon invoicing.

5. Changes to Scope

Any changes to the agreed scope must be approved in writing. Additional services may require revised fees and timelines.

6. Intellectual Property & Usage Rights

Unless otherwise agreed in writing:

• Consultant retains ownership of original research methods, frameworks, interpretive concepts, and templates

• Client receives a non-exclusive, non-transferable license to use final deliverables for the intended project

• Consultant may reference completed projects for portfolio, grant reporting, educational, or promotional purposes

Unauthorized resale or redistribution of materials is prohibited.

7. Confidentiality

Both parties agree to maintain confidentiality of proprietary or sensitive information obtained during the course of the project, except where disclosure is required by law or public record obligations.

8. Georgia Event-Specific Terms

For festivals, living-history events, tours, and public programming:

• Consultant is not responsible for:

  • Weather conditions

  • Acts of God

  • Public health directives

  • Site conditions beyond reasonable control

  • Actions of attendees, vendors, reenactors, or third parties

• Client is responsible for:

  • General liability insurance (including event coverage where applicable)

  • Compliance with Georgia fire, health, alcohol, and safety regulations

  • ADA accessibility as required by law

  • Crowd control, law enforcement, EMS, and emergency planning unless otherwise agreed

Final safety decisions rest with Consultant and/or designated authorities.

9. Vendors, Demonstrators & Third Parties

Consultant may recommend vendors, performers, or reenactors but does not guarantee their performance. Contracts with third parties are the responsibility of the Client unless otherwise specified in writing.

10. Cancellations, Postponements & Force Majeure

• Deposits and retainers are non-refundable

• If an event is postponed, fees may be credited toward a rescheduled date at Consultant’s discretion

• Consultant is not liable for delays or cancellations due to force majeure events including weather, natural disasters, government orders, or public safety concerns

11. Indemnification & Hold Harmless

Client agrees to indemnify, defend, and hold harmless Consultant from any claims, damages, liabilities, or expenses arising from:

• Client negligence or misconduct

• Failure to comply with Georgia or local laws

• Event operations, vendors, or participants

12. Limitation of Liability

To the fullest extent permitted under Georgia law, Consultant’s total liability shall not exceed the total fees paid by the Client for the services rendered.

13. Independent Contractor

Consultant is an independent contractor and not an employee, agent, or partner of the Client.

14. Governing Law & Venue

These Terms shall be governed by the laws of the State of Georgia. Venue for any dispute shall lie in a court of competent jurisdiction within Georgia.

15. Entire Agreement

These Terms, together with any written proposal or agreement, constitute the entire agreement between the parties.

16. Acceptance

Execution of a contract, payment of an invoice, or written confirmation constitutes acceptance of these Terms.